Distance Education Enrollment Reporting

IVC Enrollment Reporting Blank Spreadsheet Templates

Four-Year Enrollment Spreadsheet Template

Community College Enrollment Spreadsheet Template

IVC Enrollment Reporting

The Illinois Virtual Campus collects course enrollment data for distance education offerings delivered by all colleges and most universities in Illinois. These data are shared with the Illinois Board of Higher Education (IBHE), Illinois Community College Board (ICCB), and with others who have a stake in higher education in Illinois. The definitions of distance education delivery modes that are reported by the IVC were jointly developed and adopted by the IBHE and the ICCB. To make the process of reporting distance education enrollments easier, the IVC has developed a spreadsheet template that instiuttions can use to report their enrollments.

The ICCB has implemented a system to obtain data on distance education course enrollments for community colleges through its MIS reporting system. The IVC has developed a process jointly with ICCB to obtain the distance education enrollment directly from the ICCB S3 data for all community colleges that identify the distance education delivery mode on their S3 data submission to ICCB.

Instiutions should report all of their distance education enrollments to the IVC, including all enrollments from courses in the IVC catalog and also from courses that are not in the IVC catalog.

The request for enrollment data will be mailed to the IVC Enrollment Reporting Contact at each university. Please keep us informed if there is a change in contacts. The calendar of IVC enrollment reporting dates is shown below:

Term	Task	Date
Fall	Request Emailed	December 15
	Report Due	February 1
Spring/Winter	Request Emailed	May 15
	Report Due	July 1
Summer	Request Emailed	August 1
	Report Due	September 15

Delivery Mode Definitions

The following are the categories and their descriptions/definitions that will be used by the IBHE, ICCB and the IVC for reporting distance education courses and course enrollments.

Internet Based (Online)	Courses provided via the Internet (online).
Interactive TV/Video/Audio	Courses provided via a mode of delivery that includes two-way video and audio. This includes compressed video courses that are interactive. This category also includes one-way video with two-way audio because these also provide for immediate interaction with students.
Broadcast TV/Video/Audio	Courses provided via a mode of delivery that has one-way video and audio. This includes cable TV courses and satellite TV courses that have one-way video and audio capability.
Stored Media	Courses provided in a stored media format such as CD-ROM, DVD, podcast, or videotape.
Blended	Courses that are approximately one-half online, and one-half face-to-face.
Correspondence	Courses provided in print via the mail and/or fax.